Open shifts
Post a shift to the units who can work it. People sign up from their phone; a supervisor awards it.
Police911 dispatchFireEMS
Scheduling software for public safety agencies.
Build schedules, track staffing against minimums, fill open shifts and overtime, manage leave and certifications, and export payroll in one system for police, 911 dispatch, fire and EMS. Built by an active police officer.
1001Adams, J#1104
1002OpenBrooks, K#1112
1003Bennett, T#1105
1004Diaz, M#1107
Illustration of the schedule builder · fictional records
Police, 911, fire and EMS units in one deploymentDay, week, month views of one schedulePhone app with push notificationsPayroll CSV in your pay codes
Agencies
Built for police, 911 dispatch, fire and EMS.
Each unit has its own type of work. A patrol squad schedules officers into cars; a 911 center staffs console positions; fire and EMS ride apparatus and units. The screens are the same, and the words change to match.
Patrol squads, cars and specialty units
Assign officers to cars, pair trainees with their FTO, and keep detectives, K-9 and command staff on their own schedules. Court and subpoenas land on the officer’s calendar.
- People
- Officers
- Staffed on
- Cars
- Trainer
- FTO
Scheduling
Daily schedule builder
Drag a person onto a seat, move them between seats, or back to not scheduled. On a phone, tap the person and then the seat. Standing assignments and your rotations fill the calendar ahead, so the builder is for the day’s changes.
- Drag people onto cars, positions, apparatus or units
- Leave, rest and overlaps checked before it saves
- Counts turn red the moment a shift is short
Scheduling
Week view by position
Anyone can look at any unit’s week. Supervisors click a day to open it in the builder; everyone else sees who is working.
- Every shift, seat by seat, Sunday to Saturday
- Open seats and short days flagged
- Sign up for posted open shifts from the grid
- Print it for the wall
Personnel
Personnel records and certification tracking
Each profile keeps service time, promotions, certifications and training in one place. People get a reminder before a certification lapses, and supervisors see who is due.
- Service, seniority and rank history
- Certification reminders at 60, 30 and 7 days
- Training hours by year and course
Also included
Leave, overtime, court and payroll in the same system.
The whiteboard, the spreadsheet, the overtime call list and the stack of slips, in one place with a record of every decision.
Overtime call list
Offers go out in the order your agency sets. Every offer, decline and acceptance is kept.
Required-read messages
Send to a unit or the whole agency. Mark one required and it must be acknowledged before anything else.
Bring your data
Import people, leave balances, certifications and court dates from CSV. Check first, then commit or reverse.
Leave requests
Full or partial days from vacation, sick or comp banks. Approvals show what the shift looks like after.
Shift trades
Request a swap with a co-worker. A supervisor approves it and the schedule updates.
Court and subpoenas
Court dates sit on the calendar. Officers answer each subpoena: will attend, on call or on leave.
Green sheet
The planning period on one page, printed or as an Excel workbook laid out like the paper sheet.
Mobile access
Employees use it from their own phones.
Scheduling Concepts installs to the home screen like an app. People see their next shift, request leave, answer a subpoena, sign up for an open shift and acknowledge messages without a desktop.
- Installs from the browser on iPhone and Android
- Push notifications, plus text alerts through your agency’s SMS provider
- Texts never carry names, shifts or reasons
Scheduling rules
Assignments are checked before they are saved.
Every assignment is checked for overlapping shifts, approved leave and too little rest. Supervisors review warnings before they proceed; blocking rules stop the assignment. Every change and approval is written to an audit log.
How scheduling works- No overlapping shiftPass
- 8 h rest since last shift · agency minimum 10 hWarning
- Approved leave on Thu Sep 24Blocked
Warnings can be reviewed and acknowledged. Blocking rules stop the assignment.
User roles
Access based on each person’s role.
Officers, dispatchers, firefighters, medics
- Next shift, two weeks or the month
- Leave, court and assignments on one calendar
- Request time off and trades
- Balances, certifications and training
Supervisors
- Build the day for the units you lead
- Approve requests with coverage in view
- Post open shifts and offer overtime
- Send messages that must be acknowledged
Administrators
- Units, types of work, shifts and minimums
- Rotations, positions and staffing rules
- Accruals, pay codes and payroll export
- Roles, unit access and the audit log
Implementation
How an agency gets started.
- 1
See it with fictional records
We walk through a demo police department and 911 center, focused on how your agency schedules. No roster needed.
- 2
Set up your structure
Your units and their type of work, shifts, minimums, positions and rotations. Import people, balances and certifications from CSV.
- 3
Invite employees
Each person activates their own account from a single-use invitation, then adds the app to their phone.
Founder
“The people who keep a department staffed deserve better tools than a whiteboard and a spreadsheet. I’m building the system I wanted on my own shift.”
Cory StuperFounder · Active law enforcement
Our storySecurity
Security and data protection.
What is in place today, what is not yet, and what happens before an agency’s data is loaded.
In place
- Encrypted in transit and at rest
- US hosting on SOC 2 Type II audited infrastructure (Vercel, Supabase)
- Role and unit permissions, single-use invitations
- Optional authenticator sign-in; rate-limited sign-in
- Audit log protected from edits
Not yet in place
- Our own independent security assessment
- Single sign-on
- Agency-wide mandatory MFA
- Tested backup and restore on paid hosting plans
Before your data
- We review your security requirements together
- No CJIS or SOC 2 claims of our own
- Demos use fictional records only
No. Scheduling Concepts handles scheduling and workforce management. It works alongside computer-aided dispatch, records management and evidence systems, and does not connect to them.
Yes. Each unit has a type of work, and people see their own wording: officers and cars, dispatchers and positions, firefighters and apparatus, medics and units. Leave, overtime, open shifts and payroll work the same for everyone.
Administrators define rotations by cycle length and working days, then assign each person a shift, a seat and a rotation. The schedule fills ahead from those standing assignments, and supervisors change a single day in the builder.
Today it exports a CSV using your agency’s pay codes and payroll identifiers. Direct delivery to ADP and Workday is built but not yet validated against a live vendor account, so we don’t count it as an integration yet.
Not ourselves. Scheduling Concepts runs on Vercel and Supabase, whose infrastructure is independently audited for SOC 2 Type II, but that is their audit, not ours, and we make no CJIS or SOC 2 claim of our own. Before any real personnel data is used, we work through your agency’s security and deployment requirements with you.
No. Demos use fictional records. We can talk through your structure without personnel records or operational details.
Request a demonstration.
A live walkthrough of the software using a fictional police department and 911 center. No personnel data is needed.